Section 1: The governing body of this organization shall be the Executive Board. Consisting of the President, Vice President, Treasurer and Secretary. Amended May 1997. (see Article VII)

Section 2: The CSVA will be self-governing as per its own specific bylaws.

Section 3: For the purpose of facilitating the work of this association the CSVA shall be divided conferences. Any desired alteration of this division by an affected conference must be approved by the Executive Board of the National organization. Amended May 1997. (see Article VIII)

Section 4: Each conference elects a representative to serve on the Administrative Board of the National association. This representative acts in full authority for the conference at the Executive Board and Conference Representative meetings. Amended May 1997.

Article IV top

Mission Statement

The objective of the Collegiate Sport Video Association is to promote the role of the collegiate Video Coordinator position in the sports industry.

The Collegiate Sport Video Association will be a forum to:

elevate professional standards among all Video Coordinators
facilitate the exchange of information and technological innovations
advance ethical procedures and quality techniques
raise the awareness of the role Video Coordinators play within the athletic environment

The CSVA will be an organization for Video Coordinators to turn to for any issues that effect their position. By creating this nationwide association, the significance and stature of the Video Coordinator position will be greatly enhanced for all members of the sports industry. The CSVA will also focus on expanding career opportunities based on the variety of work that a Video Coordinator is responsible for accomplishing.

Article V top

Membership

Section 1: Privileges. membership in the CSVA includes:

the right to make motions at national meetings
the right to vote
the right to hold office within the CSVA
a yearly membership roster
any CSVA approved survey results
the right to have written, verbal, or e-mail comments and articles posted to the World Wide Web page
a bi-annual hard copy of the World Wide Web page (newsletter)
special room rates as offered to CSVA by host hotel for national meetings

Section 2: Classification of Members. There shall be five (5) classes of membership, and no individual shall be eligible for more than one class of membership at a time. The classes of membership are:

Active - Any person who is actively engaged in or assists the management of the video information systems that are used by coaches and administrators for the development of game strategy, player evaluation, and other video-related services for their athletic department as a means of earning a living.
Fee: $75.00

Student - Any enrolled high school, college, or university student that is interested or participates part time in the management of the video information systems that are used by coaches and administrators for the development of game strategy, player evaluation, and other video-related services for their athletic department.
Fee: $15.00

Advisory - Any person who is actively engaged in collegiate video production, academic or athletic administration and is interested, but not directly involved, in management of the video information systems that are used by coaches and administrators for the development of game strategy, player evaluation, and other video-related services for their athletic department as a means of earning a living.
Fee: $15.00

Silver Sponsor - Any consulting firm, manufacturing firm, V.A.R or association whose primary interests is athletics. This membership provides booth space in an area designated as the exhibit hall at the annual conference. Membership will receive a company introduction at the opening session by the President. One guaranteed golf spot in the CSVA golf outing. Opportunity to sponsor a tee box at the CSVA Golf Tournament. Membership receives a link the the CSVA web page. Company contact information listed in the CSVA directory. Fee: $2,000.00

Gold Sponsor - Any consulting firm, manufacturing firm, V.A.R. or association whose primary interests is athletics. This membership provides priority booth space in an area designated as the exhibit hall at the annual conference. Exhibitor membership will receive a copy of the CSVA directory allow for directory listing including space in the “locker room” and business directory listing. This membership status will receive no other privileges related to any other membership of the CSVA. Additional expenses incurred by the Exhibitor beyond the provided booth space will come at the expense of the Exhibitor member.
Fee: $4,000.00

Platinium Sponsor - Any consulting firm, manufacturing firm, V.A.R., or association whose primary interest is athletics. This membership provides priority booth space upon request and an introductory presentation to the membership during the annual national meeting. It will also allow for recognized sponsorship of external social events (hospitality suites, golf tournaments) 3 hours (divided at the Sponsors and Executive Boards combined discretion) of training workshop time, and the ability to host one meal with choice of keynote speaker. (External events, suites, workshop space, dining area and meal plan, and any additional expenses incurred during the conference will be the responsibility of the Sponsor at their additional cost.) A Corporate Sponsor membership shall represent a single motion or vote in matters up for consideration by the general membership. Those under the membership will be entitled to all privileges except those of holding office and having comments posted to the World Wide Web page. The Corporate Sponsor membership allows for the listing of relevant business numbers and information in the CSVA directory including the submission of an article in the “Educational Page”, information in the “locker room” and business directory listing. This membership will be allowed to receive a copy of the CSVA Directory. The Corporate Sponsor membership allows for a direct link from the CSVA’s home page to the Corporate Sponsor’s home page on the WWW.

Fee: $10,000.00

Participant - Any individual not associated with an educational institution or business related to the computer or video industry and is interested in entering the field as a video coordinator. Participant membership privileges include only that of be placed on the CSVA mailing list and participating as a non-voting member at the annual CSVA conference.

Fee: $25.00

Honorary - This membership classification can only be designated by the Executive Board. Any honorary member shall have none of the obligations of the membership in the association, but shall be entitled to all privileges except those of making motions, of voting and of holding office.

Fee: None

Retired - Any person who retires from active employment in the management of the video information systems that are used by coaches and administrators for the development of game strategy, player evaluation, and other video-related services for their athletic department as a means of earning a living, and has been and Active or Advisory member of CSVA for at least one year.

Fee: None

Section 3: Election of Members. Each applicant for any class of membership shall sign an application stating their desire and intention to become a member of the association, to advance its best interests in every reasonable manner and to accept as binding upon themselves its Bylaws and Policies and Procedures.

Section 4: Membership Procedures. The application used to become a member of CSVA may be obtained by writing the Treasurer, Secretary or Conference Representative of your conference. Please return these applications directly to the Treasurer. If the application is returned through the Conference Representative, he/she will be expected to turn the application around to the Treasurer for processing within a fifteen (15) day period. The Treasurer will notify the Secretary (for updating of all official materials) by sending/faxing a copy of the originally received application with the Treasurer sign off indicating receipt of fees. When filling out the application, applicants will make sure it is dated, and college/school/club, name, and address are written or typed out in full, legibly, and not abbreviated.

Section 5: Charter Members. In recognition of those attending South Bend by name as Charter Members. These members will hold initial office and initial voting power until such time as structure is introduced and voted in in the form of these Bylaws. At such time these Charter Members must pay the dues assigned in order to participate in office and maintain active membership.

Chad Bunn (BYU) - President

Ken Norris (UCLA) - Vice-President

Mike Arias (Texas) - Treasurer

Stu Reynolds (Oregon) - Secretary

Chuck Linster (Notre Dame) - Executive Advisor

Mark Smith (UC - Berkeley) - PAC-10 Representative

Chris Schleter (N Carolina) - Atlantic Coast Representative

Jeff Naple (Pittsburgh) - Big East Representative

Fred Vint (Oklahoma) - Big Eight Representative

Brian Bray (Houston) - Southwest Representative

Harry Kubasek (Army) - Independents Representative

Scott Eilert (Kansas State) - Member

Dusty Alves (Colorado) - Member

Brian Powell (Kansas) - Member

Tim Collins (Note Dame) - Member

Mike Magruder (Baylor) - Member

Mike Martin (Oklahoma) - Member

David Kaplan (Army) - Member

Section 6: Suspension of Membership. Membership suspension may be recommended by any member challenging another member. This challenge must be done with a written statement presented to the Chairmen of the Ethics Committee. Upon a two-thirds majority vote by the membership that the challenge is valid, it then shall be forwarded to the President who, in turn. will present it to the Executive Board for action. Suspension of the challenged individual membership must be by a two-thirds vote by the Executive Board. No refund of dues will be offered to the individuals suspended.

Section 7: Defense of Membership. Any member whose membership has been challenged shall be allowed, either in person of through some member of the association, to appeal to the attending membership at the next national meeting their defense. This information shall be presented to and acted upon by the Executive Board.

Section 8: Quorum. The quorum shall consist of one-fifth of the association voting membership.

Section 9: Voting Power. All members except Honorary members are entitled to one (1) vote involving all national and conference business.

Section 10: Money. In matters of committing the Association to moneys greater than $2,500.00 there must be a majority vote by the Executive Board. In matters of committing the association to moneys greater than $1,000.00 there must be a vote of the entire Active membership. For passage of the vote, there must be seventy five (75%) percent of the affirmative vote of the returned ballots. For matters committing the Association to moneys less than or equal to $1,000.00 there must be 100% written agreement of the President, Vice President, Treasurer, and Secretary.

Section 11: Annual Meetings. Regular annual meetings of the membership shall be held each year. Three alternative dates and sights will be selected by the Administrative Board at each annual meeting for the next preceding year. A final single sight and date will be chosen by vote of the membership. The President and the Executive Board will have the role of designing the agenda for all meetings as well as organizing presentation schedules, vendor display and education for those meetings. The Executive Board will be expected to meet at every national meeting one (1) day in advance of the general session and any other meetings called by the President.

Section 12: Notice of Meetings. Written notice of finalized location and date of meetings of members with all relevant facts on the conference accommodations shall be sent from the Executive Secretary at least 120 days before such meetings.

Article VI top

Dues

Section 1: Dues. The dues, as listed in Article V, Section I, shall be collected annually and be payable on or before May 1st of each year. (Dues run May 1st thru April 30th) Members who are not paid in full by the start of that year's convention shall be placed on the inactive members list and will no longer have voting power at the National Convention or website access until such dues are paid. All new and inactive members who pay dues after January 1, will be paying for the next year. Anyone who pays their dues before January 1, will be paying for the current year and will be billed again for the next year.

Article VII top

Executive Board

Section 1: The Executive Board will consist of the Executive Committee (also known as the "Executive Board Officers"), the Conference Representatives, and a non-voting, advisory post for the Past-President. The Executive Committee includes the President, Vice President, Treasurer, and Secretary, who shall act in the interests of the Association in effecting day-to-day business, reporting back no less than quarterly to the full Executive Board.

Section 2a: Duties of Executive Committee Members. The duties of the Executive Board Officers may be amended from time-to-time as determined by the active membership. Unless the membership otherwise dictates, duties of the Executive Board Officers shall be as follows:

President - The President shall preside at all meetings of the Executive Committee, the Executive Board, and the Annual CSVA Conference Meetings; to call all meetings of the Executive Committee and Executive Board as deemed necessary and advisable; appoint all committee chairpersons with the approval of the Executive Committee; to be in direct communication with the Executive Committee; and to serve as ex-officio member to all committees.

Vice-President - The Vice-President shall serve as Chair at all meetings and observe Parliamentary procedure at those meetings; shall assume responsibility as the point-of-contact for the Executive Board with the vendors who sponsor the CSVA; and assume the office of Interim President should a sitting President be unable to complete his term, until the next national conference in which a general election may be held. Should it be necessary for the Vice-President to assume the office of President, at the special election of the next national conference, should he not be reaffirmed as President, he may be nominated and elected to any of the possible posts to which he may be duly nominated and elected (Vice-President, Treasurer, or Secretary).

Secretary - The Secretary shall enforce all policies on behalf of the Association; maintain communications with the Executive Board and Active Membership through the keeping of minutes of record; prepare, in conjunction with the Treasurer all financial reporting and a projected budget for the forthcoming fiscal year; distribute and log all membership applications as described in Article V, Section 4; oversee the compilation and distribution of the organization newsletter and any written communication to the membership body; prepare and present the minutes of the Association and submit a report of progress of the Association at each meeting; oversee the maintenance and enhancement of the Association World Wide Web Page, including the posting of comments and material pertinent to the Association and the profession; and distribute a copy of the audio-visual material recorded at the Association National Conference General Sessions to each of the twelve Conference Representatives, upon request.

Treasurer - The Treasurer shall enforce all policies on behalf of the organization and prevent the commitment and obligation beyond the Associations financial means; maintain continual communication regarding the financial status of the Association to the Executive Board, and as a matter of course at each meeting, provide a financial report of receipts and expenditures; transact financial business, including disbursement of payments as approved by the Executive Board, for legitimate expenses incurred on behalf of the Association; cooperatively with the Secretary, present annually to the active membership at the national conference a fiscal report and projected budget for the forthcoming fiscal year; sign all conference contracts which bind the Association in any manner which may or can result in the disbursement of funds; at the Associations expense be legally bonded to a level commensurate with the financial assets of the Association; collect, record, and deposit all membership and sponsorship fees and dues as described in Article V, Section 4.

Section 2b: Duties of Other Executive Board Members. The duties of the remaining Executive Board members may be amended from time-to-time as determined by the active membership. Unless the membership otherwise dictates, duties of the Executive Board Members shall be as follows:

: Conference Representative - Shall be duly elected by the constituent membership of the Conference, as defined by the NCAA; serve as the principal legislative body of the Association, along with the duly elected Executive Officers; approve all appointments of the President; and establish roles and functions of all standing committees established by the Executive Board; re-evaluate the goals and objectives of the Association; act as the point-of-contact to the constituent members of the Conference they represent, disseminating and/or collecting information as requested by the Executive Board; and distribute any audio-visual recordings, upon request, of all General Sessions recorded at the National Conference. Should a Conference Representative be unable to attend the National Conference, they shall appoint a person from their conference to attend such meetings as are required of the Conference Representative in an interim fashion.
Past-President - To act in an advisory capacity to the members of the Executive Committee, the Executive Board, and an advocate for the Active Membership of the CSVA.

Section 3: Removal. Any Executive member may be removed from office, with or without cause, by a majority vote of the Active Membership.

Section 4: Succession. In the event of the death, resignation, or removal of a member of the Executive Board, the following succession will take place:

President - In the event that the President shall leave his position or be unable to fulfill his duties in the first year of his term, the Vice-President shall assume his duties and title until the next National Conference at which a special election will be held to fill the position for the remaining year of the regular term.

Past-President - The position will remain vacated until the end of the term of the currently seated President.

Vice-President - The remainder of the term will be served by an individual nominated by the President and approved by a majority vote of the full Executive Board.

Secretary - The remainder of the term will be served by an individual nominated by the President and approved by a majority vote of the full Executive Board.

Treasurer - The remainder of the term will be served by an individual nominated by the President and approved by a majority vote of the full Executive Board.

Conference Representative - The remainder of the term will be served by an individual from the represented Conference, nominated by the President and approved by a majority vote of the full Executive Board.

Section 5a: Election Generality. Members of the Executive Board shall be elected by a simple majority vote at the annual association meetings, as a part of New Business on the Associations Agenda, and will serve two year terms. An out-going President shall serve an additional one-year term in the non-voting, advisory position of Past President.

Section 5b: Election Order. Election of the President and Treasurer will occur in even numbered years. Election of the Vice-President and Secretary will occur in odd numbered years. Installation of all elected officers will occur at the closing ceremonies of the annual conference in which they are elected.

Section 5c: Election Mechanism. All elections shall take place via the following steps:

Nominations for Executive Board Officer positions shall be solicited from all members in good standing of the Association no less than ninety days prior to the National Conference and subsequent elections as outlined in Article VII, Section 5(c). Such call for nominations will be in writing and posted in the "Members Only" Section of the Associations World Wide Web Site.
Nominations may be submitted by any member in good standing, provided it is in writing and received by the Secretary no later than sixty days prior to the opening of the National Conference, as marked by the first General Session of the Conference.
Nominees will be notified by the Secretary no later than forty-five days prior to the first General Session of the National Conference.
A listing of all nominees shall be posted on the "Members Only" Section of the Associations World Wide Web Site no later than thirty days prior to the first General Session of the National Conference.
Candidates may request the opportunity to post remarks pertinent to their position, such as a platform or agenda, on the "Members Only" Section of the Associations World Wide Web Site and in any regularly published Association newsletter or correspondence. This request must be fulfilled by the Association in a reasonable and timely fashion.
During the New Business portion of the National Conference agenda, candidates will have the opportunity to address the membership. Time allotted shall be equal for all nominees and shall not exceed five minutes per nominee.
Election shall be by means of written secret ballot at the last General Session of the Associations National Conference. Only members in good standing may cast ballots which will be tallied to determine the winner of the election. Ballots cast by individuals or members not in good standing at the time of the election shall be destroyed and not considered in the final tabulation of the voting. Ballots shall be counted by two members of the Executive Committee, whose offices are not being considered on the ballot in question.
Absentee ballots will be mailed by the Executive Secretary to all members-in-good-standing no less than thirty days prior to the first General Session of the National Conference. Absentee ballots must be received by the Secretary prior to the first General Session of the National Conference. Ballots should be marked externally as an "Absentee Ballot," and clearly state from whom the ballot is being received. The Secretary will present the sealed envelope containing the ballot to the Executive Committee Members who shall tabulate the votes prior to the election at the National Conference. Further, the Secretary shall certify that the member submitting the Absentee Ballot is, in fact, a member in good standing of the Association.
Results of the election will be announced at the Annual Banquet of the CSVA, prior to the ceremonial end of the National Conference. At that time, the newly elected officers will officially take their offices. In the case of the President, it shall be his first official duty to issue a ceremonial call to the membership to the next National Conference and adjourn the business of the Association for the current National Conference.
Challenges or Petitions for a Recount of the Votes shall be filed with the President of the Association no less than thirty days following the final session of the National Conference in which the election in question was held. At the time of receipt, the challenger or petitioner should request one member in good standing represent him in the recounting of the vote. This individual shall join the Executive Committee Members who tabulated the vote, assist in re-examining the ballots, and review the election. The challengers/petitioners appointee shall then present a written report to the full Executive Board recommending that the election stand or if the voting should be performed again. The full Executive Board will then vote upon whether to accept the finding of the challenger/petitioners appointee or allow the election to stand as decided at the National Conference. A two-thirds majority of the full Executive Board will be necessary to overturn the election and initiate a re-casting of the ballots in a manner assigned by the Executive Board.

Section 6: Conference Representatives. Each conference, as recognized by the NCAA, shall have one representative seat on the Executive Board. Conference Representatives shall be elected by the constituent members of their conference on an annual basis, in a manner as set by the conference membership. All Conference Representatives are required to be active members-in-good-standing of the CSVA in order to serve as appointed and required to attend the National Conference or be represented by a duly appointed substitute.

Article VIII top

Conference Description and Delineation

Conferences will be determined by the decisions of the NCAA within the Division IA level. Institutions below the NCAA Division IA level will constitute its own conference grouping. All high school membership will also consist of a separate confernce.

Article IX top

Committees

The President will appoint all committee chairpersons as he/she deems appropriate, with the approval of the Executive Board, in carrying out the boards purposes. These chairpersons will be responsible for recruiting their committee.

Article X top

Ethics Committee

Duties will be to accept and investigate reports of violations of the Code of Ethics of the Association. This committee shall meet according to the demand when called by the Chairman.

Article XI top

Books and Records

The books, records, and financial statements of the Association, including annual audited financial statements, shall be available during normal business hours or under reasonable circumstances, upon request to the Association, under the responsibility of the Treasurer, for inspection by members.

Article XII top

Audits

An audited financial statement will be provided to the Executive Board every June.

Article XIII top

Fiscal Year

Unless otherwise changed by the Board, the fiscal year of the Association shall begin on the first (1st) day of June and end on the thirty first (31st) day of May of every year.

Article XIV top

Parliamentary Authority

The rules contained in the current edition of Roberts Rule of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.

Article XV top

Amendments

The CSVA bylaws shall not be amended, repealed, or added to, or new Bylaws adopted, unless two-thirds of the Executive Board are present at the meeting.

Article XVI top

Dissolution

The Association may be dissolved at any time by the majority vote of the Executive Board and the membership. In the event of such dissolution. all funds contained in the Associations assets shall be divided equally and paid over to the active membership.

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